Tag Archives: QuickBooks

How To Set Up Payroll In Quickbooks

Photoxpress_4169137Quickbooks offers a number of helpful features to make business accounting quick and easy. One of the most commonly used features on Quickbooks is payroll setup. If your business operates with multiple employees, you’ll want to take advantage of this highly beneficial feature. Instead of manually writing out each and every paycheck to your employees, you can setup your Quickbooks account to perform this task for you. To learn more about setting up payroll in Quickbooks, keep reading.

There are several different “types” of Quickbooks software, including Quickbooks Online, Pro, Premier and Enterprise. Each of these types comes with their own unique features, so it’s important to choose the right one based on your accounting needs. Thankfully, all of them offer the payroll setup feature at no additional cost. Whether you choose the $39.95/month Quickbooks Online or Quickbooks Enterprise at $999.95, you’ll still be able to use the payroll feature.

Getting Started

The first step in setting up payroll is to launch your Quickbooks account and click on the “Employees” tab at the top of the screen. This should open up a drop-down box with several new items. Scroll through the items in the drop-down list and choose “Payroll Setup.” This should now direct you towards the built-in Wizard for Quickbooks payroll solutions.

The Wizard makes setting up payroll is a simple and straightforward task. You’ll be asked to enter and verify different information regarding your business and payroll, some of which includes Employer Identification Number (EIN), employees and their social security numbers, year-to-date payrolls, dates, etc. Double check all of this information before submitting to ensure it’s accurate. While payroll mistakes can be fixed, it’s better to get things right the first time around.

Adding New Payroll Items

After setting up your payroll account through Quickbook’s built-in Wizard, you can then add new items in just a few easy steps. Start by selecting “Lists” followed by “Payroll Lists.” This will allow you to view your current payroll items and add new ones. You should see a button titles “Custom Setup” while viewing your payroll lists. Click on this button to add a new payroll item to your account.

You will need to enter the cemployee’s name, tax information and date before the process is complete. Once this is done, you can name the payroll item to make so it’s easier to find in the future. Depending on the size and structure of your business, you might want to simply name it after the respective employee. Doing this will allow you to find a worker’s payroll item by searching for their name in your Quickbooks account.

Setting up payroll for a business has never been easier than to Quickbooks. Whether you have the Online or Desktop version, you can set up payroll in minutes. Refer back to this guide for guidance on setting up payroll in Quickbooks. If for whatever reason you are stumped, give their customer support number a call. Quickbooks is know their exceptional level of customer support, helping customers tackle any hurdles or problems that may arise.

How To Transfer Funds Between Different Accounts

Photoxpress_5852875-480x360Quickbooks allows users to transfer money between different bank accounts in just a few simple steps. For instance, if you need to move funds from your business savings account into your checking account to cover the costs of monthly utilities or any other business expensive, you can easily do so with Quickbooks. All it takes is a couple of minutes to transfer funds from one account to another.

Note:  you cannot transfer funds between accounts payable (AP) and accounts receivable (AR). These accounts are tied directly into the accounting software rather than your bank accounts; therefore, you can’t move funds between them.

There are actually a few different ways to move funds from one account to another, including the Deposits and Journal Entry menus. However, the method I’m going to reveal here involves the built-in Transfer feature that’s included in all versions of Quickbooks. This is arguably the easiest and most effective ways to move funds between two or more different accounts. As you become familiar with Quickbooks, you may want to use the Deposits or Journal Entry method, but it’s probably best to stick with the Transfer method for now.

Steps To Transferring Money

  1.  Log into your Quickbooks account.
  2. Access the Banking menu.
  3. Select Transfer.
  4. Enter the date.
  5. Click the drop-down box next to the option labeled Transfer Funds From and choose the account that you wish to transfer money from.
  6. Click the drop-down box next to the option labeled Transfer Funds To and choose the account that you wish to money the money to.
  7. Enter in the amount you wish to transfer between the two accounts.
  8. Click the Save button.
  9. Congratulations, you’ve just transferred money between two different accounts!

It’s important to remember that money transfers can take up to 48 hours to complete. Don’t assume that your accounts will immediately reflect the change after performing the steps mentioned above. Depending on your financial institution, it can take a while. Be patient and check your accounts either online or by phone to determine when the transfer went through.

You can also transfer money using the Check Expense option. Basically, this involves writing yourself a check from the respective account. The main benefit in using this option is the ability to write down the check number, which is something that’s missing from the Transfer option.

Did this tutorial work for you? Let us know in the comments section below!

Tips To Improve Your Quickbooks Experience

quickbooks-2Quickbooks is the world’s most popular business accounting software, and for good reason: it’s versatile, inexpensive, easy to use, and it comes with TONS of helpful features to make accounting a breeze. Whether your business is small, medium or large, Quickbooks can handle your accounting needs. There are several different versions of the software, some of which are designed for small businesses while others are designed for larger ones. Here we’re going to take a look at some simple tips to improve your Quickbooks experience.

Tip #1 – Increase Font Size

One of the most common questions Quickbooks users have is how to increase the font size. Depending on your current setup, you may find it difficult to read the small text and numbers in your Quickbooks account. Unfortunately, you can search in every setting available without locating the font size adjustment. This is especially frustrating when you are trying to perform business accounting work and are unable to read the text on your account. So, how do can you increase the font size so it’s easier to read? Instead of looking in your Quickbooks account, you actually need to adjust your operating system settings. Assuming you are using Windows 7 or 8, right click on the desktop and choose personalize. From here, choose display and adjust the text size from small to large.

Tip #2 – Use Shortcuts

Familiarizing yourself with the various shortcuts will make your accounting work ten times easier in Quickbooks. All of the shortcuts work in conjunction with the CTRL key. For instance, CTRL-I automatically creates an invoice; CTRL-F is a transaction finder. If you haven’t done so already, memorize and learn all of the shortcuts available in Quickbooks.

Tip #3 – Cloud Backups

Losing all of your Quickbooks data due to a hard drive crash or system failure could spell disaster for a business. Thankfully, Quickbooks users can back their data up on cloud servers to prevent this from happening. Instead of simply backing your data up on a disk or CD, you should take advantage of the cloud feature. Setting it up is quick and easy thanks to the company’s built-in Wizard program. Just follow the given instructions and it will walk you through backing up your account on the cloud. The 10 minutes or so it takes to complete the cloud setup could save you countless hours of work in the event of a system crash.

How To Use Quickbooks For Personal Finance

OLYMPUS DIGITAL CAMERAQuickbooks is the most popular type of business accounting software on the market with thousands of small, medium and large-sized companies placing their trust in it. It’s broad range of features and clean yet sophisticated interface allow people with little-to-no accounting experience to perform all of their bushiness’s accounting needs. In addition, however, Quickbooks can also be used to manage personal finances. If you are looking for a way to keep track of your personal finances, keep reading to learn how Quickbooks can do the job for you.

Some people might be thrown off by Quickbooks’ labeling. If you’ve ever come across this software in a store or online, it’s usually described as “business” accounting software; therefore, common sense would leave you to believe that it’s a poor choice for personal accounting. The truth, however, is that Quickbooks can be used for either business or personal finance managing. Just because it’s labeled as business accounting software doesn’t mean you can’t use it for personal finances as well.

When you are ready to start your personal finance accounting, fire up Quickbooks on your personal computer. The process of using the software for your personal accounting needs is pretty much the same as business accounting, only with a few minor differences. Once Quickbooks has loaded, use the built-in setup Wizard to walk you through the rest of the steps. If you have a checking account, savings account or any other bank account, you use the setup Wizard to connect this information to your Quickbooks. Alternatively, you can also enter this information in by hand if you aren’t comfortable connecting your financial accounts to Quickbooks. Either way is perfectly acceptable, but using the setup wizard will save you both time and energy.

Next, click on the “Vendor Center” tab at the top of your Quickbooks account and select “New Vendor.” This may be somewhat confusing at first, but vendors in a personal finance account are any bills that you must pay. For instance, your rent, electric bill, cable bill, car payment and even groceries can be labeled as a vendor. It’s important to note, however, that you’ll need to create a new vendor for each type of bill.

With your vendors set up, you can now add transactions to account for any payments you’ve sent out. The key thing to remember is that each transaction needs to have a specific vendor associated with it. Continue doing this throughout the month and you’ll be able to better keep up with your personal finances thanks to Quickbooks.

How To Set Up and Use Quickbooks Remote Access

web-symbol-1Ever wish you could access and work on your Quickbooks account from different different devices? Well, thanks to Quickbooks Remote Access, now you can. This is a huge benefit for people who are constantly traveling and don’t always have access to their primary computer. Using a secure login, you can access and make changes to your Quickbooks account from any compatible computer or device from anywhere in the world. If this is something you are interested in, keep reading to learn more about setting up and using Quickbooks Remote Access.

Does My Quickbooks Come With Remote Access

There are some versions of Quickbooks that come with Remove Access at no additional charge. If your version does not have this feature, however, you can add it for the low price of $3.95/month, which is a small price to pay for the ability to use Quickbooks from multiple devices. So, which versions have Remote Access built in? Currently, Quickbooks Pro, Quickbooks Premier and Quickbooks Enterprise all come with this highly useful feature at no additional cost.

Setting Up Quickbooks Remote Access

When you are ready to get started, go ahead and launch your Quickbooks application. Depending on the specific version of Quickbooks you are running, you will either need to select “Accountant” followed by “Remote Access” or “File” followed by “Remote Access.” From here, you simply need to follow the directions on choosing a name, password, etc. When you are done, you should now be able to access all Quickbooks-related programs.

It’s important to note that both you and the client computer must have an active internet connection in order for Quickbooks Remote Access to work. If only one of these computers has an internet connection, there’s simply no way for the connection to occur. If you haven’t done so already, check to make sure there’s an active internet connection with both computers. You can then attempt to log into the client computer using the web address previously mentioned. Once you’ve entered in the login information, it will send a request to the client computer. Once the request is granted, you’ll then be able to access and modify files within the Quickbooks account.

Hopefully, this will give you a better understanding on setting up and using Quickbooks Remote Access. It’s a highly useful feature that many people seem to overlook. However, nearly everyone can benefit from Quickbooks Remote Access, so make sure it’s setup on your account.

How To Create Invoives With Quickbooks

bill-1Nearly every type of business will find themselves in a position where they are required to send out an invoice at one point or another. Some businesses send out customer invoices on a daily basis, while others may only do it once a week or less.  No matter what line of work your business performs, chances are you’ll need to send out invoices periodically. Instead of doing it by hand, you should should consider using Intuit Quickbooks to perform the job for you. It’s a simple and effective tool to create high-quality, professional invoices in no time at all. Keep reading and we’ll walk you through the process for creating invoices with Quickbooks.

Steps To Creating an Invoice

When you are ready to get started, fire up your Quickbooks account and click the “invoice” tab at the top of the screen. From here, you’ll need to select a template from the drop-down menu. This is done to keep your invoices uniform and looking the same; otherwise, different customers may receive different looking invoices. Once you’ve located the preferred template, click it and move on the next steps.

After selecting the invoice tab and template, you should now be promoted with a field asking you for the customer’s name. If they are a new customer, you’ll have to enter the name in manually. However, return customers will have their names pop up as you type it into the field. Either enter the new customer’s name into the box or select it from the given names and continue to the next step.

You should now be promoted with a box asking your for the type of invoice you wish to create. You’ll have the option of choosing product, service or professional. Choose the one that best fits the invoice and continue answering the given questions. Some of the information you’ll be required to enter include the number of invoices, amount, rate, etc. Double check all of these entries to ensure they are correct. You don’t want to end up sending an invoice to a customer for the wrong amount.

Before printing the invoice, you’ll be asked to enter an optional message to the customer. This isn’t required, but it’s helpful if you need to address certain issues to the customer regarding the invoice or price. Once you’ve entered in this information, go ahead and click the print button. Congratulations, you’ve just created your own invoice using Quickbooks!

Quickbooks Reconciliation Tips and Tricks

reconcile-1Bank and financial reconciliations are an important part of managing a Quickbooks account. Whether you operate a small, medium or large-sized business, you’ll need to perform reconciliations to ensure all the transactions are correct and everything is setup properly. No matter how hard you try to prevent it, accidents and typos are bound to happen. The good news, however, is the reconciliations are designed to find and fix these common problems. Keep reading and we’ll go over some simple tips and tricks for reconciling your Quickbooks account.

First, let’s go over what exactly reconciliations are used for, as some people are hearing this term now for the first time. In short, it’s a process similar to balancing a checkbook. You’ll check the balance on your Quickbooks account to the balance on your bank statement to see if they match. If they match, you know everything is correct and entered in properly. On the other hand, a mismatching balance is a sign that something isn’t right, and you must go back to find out what’s causing the two numbers to be off.

Tip #1 – Using The Reconciliation Feature

If you’ve never reconciled a bank account through Quickbooks before, you might be surprised at just how easy the process is. Before you start, though, you’ll need to have access to your most recent bank statement. Next, launch your Quickbooks account and click the “Banking” tab at the top left corner of the page. From here, you can select “Reconcile” to start the process. It’s literally that easy to start the reconciliation process of a bank account through Quickbooks.

Tip #2 – Check Balances First

The very first thing you should do after starting the bank account reconciliation process is to compare your balances. Check the balance on your Quickbooks account to see if it matches with the balance on your bank statement. Hopefully, it matches up and you can close out of the process. If it doesn’t, however, you’ll need to find out what transaction is causing the problem. Checking the balances first will make the reconciliation process ten times easier.

Tip #3 – Save The Larger Accounts For Last

When you reconcile accounts through Quickbooks, it’s usually best to start with the smaller ones and gradually work your way to the larger accounts. Doing so will get some of the easier accounts out of the way first, allowing you to focus your time and energy on the harder accounts. Of course, some people may have their own preferred method, but I’ve found this is generally helpful when reconciling bank accounts through Quickbooks.

How To Backup Your Quickbooks Files and Data Using a USB Flash Drive

server-1When it comes to sensitive financial documents regarding your company or business, you’ll want to hope for the best but prepare for the worst. If something happened to the server or device where all of your Quickbooks files are stored, you could essentially be placed back at square one, forcing you to physically go back through all of your bank statements and financial documents to get it setup again. Depending on how large and complex your business is, starting your Quickbooks from scratch could take hours if not days. The good news, however, is that you can prevent this from happening simply by backing up all of your Quickbooks files and data. It’s quick, easy, and doing so will give you the peace of mind knowing that your data is safe.

It’s important to note that no one is completely immune from a crash or data wipe. You can take extra precautions by ensuring both your hardware and software is up to date, but there are some things out of your control. One of the most common causes of data wipes are viruses and other forms of malicious software. If your system becomes infected, it could force you to reformat your hard drive, at which point you would lose all locally stored data.

USB Flash Drive Backup

One of the best all-around methods for backing up your Quickbooks data is to use a USB flash drive. You can purchase these from most electronics stores for as little as $10 bucks a piece, which is a small price to pay for the safety and protection of your Quickbooks data. After purchasing one, simply plug it directly into a USB port on your computer (most all modern-day computers feature these ports). Next, launch the Quickbooks application from your computer and exit out of it. Upon exiting, the application should prompt you with a question asking if you would like to backup your data, at which point you should click yes.

Most typical Quickbooks accounts should backup in less than a minute. During this time, be sure to leave the USB flash drive connected to ensure all of the data transfers without corruption. You should then be given a message confirming the backup is complete. In the event of a hard drive crash or virus, you can open this flash drive up to receive your Quickbooks files and data. Just remember to keep the USB flash drive stored in a safe place where it won’t get lost or damaged.

Beginners Tips and Tricks For Quickbooks Software

laptop-1Quickbooks is the world’s most popular and widely-used accounting software. While there are thousands of professional accountants who use it, Quickbooks was designed so that anyone can manage their own expenses. Whether you consider yourself experienced with accounting or not, chances are you’ll do just fine using their simple and easy-to-navigate interface.  Here we’ll take a look at some essential tips and tricks to help beginners get started using the Quickbooks software.


First and foremost, you’ll need to gather all of the financial documents regarding your business. This includes any and all bank statements, credit card statements, business expenses, etc. Locating these things now will make the entire Quickbooks setup process easier and less time-consuming. Don’t worry if you are unable to find EVERY financial document related to your business, as you can always go back and it later.

With your financial documents in hand, try to stack them in piles organized by accounts with the newest on top and oldest at bottom. Depending on how large and complex the financial structure of your business is, this may take some time. The good news, however, is that organizing your financial documents will become much easier once you move everything over to the Quickbooks software.

Creating Your Quickbooks Account

There are several different types of Quickbooks software, such as Quickbooks Online, Quickbooks Pro and Quickbooks Premier. It’s important that you choose the one that’s right for your specific needs. Their most basic software, Quickbooks Online, can be accessed and used from any computer, as it’s web-based with no software necessary to install. You can try the online version free to see if it’s what you need. Both the Quickbooks Pro and Quickbooks Premier are upgraded versions that give you more freedom and features, such as the ability to track inventory and manage your company’s payroll.

After choosing the Quickbooks software that’s most aligned with your company’s accounting needs, it’s time to get started. Launch the software and create a company profile including the name, employees, etc. Once you are finished with the introductory, go ahead and start adding all of your bank accounts into the software. Don’t worry, your information is completely safe and you can even schedule your computer to sync with your Quickbooks Online account to download all of your files. In the event you or someone else accidentally deletes your Quickbooks Online information, all of the data will be backed up on your computer.



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