Quickbooks: What are Memorized Reports?


Memorized reports is a helpful feature in Quickbooks that saves a report with its current customization settings. One of the perks of using Quickbooks — as opposed to other small business accounting software — is the vast array of personalization and customization options that it has. You can change just about everything with your account, including your reports. But if you customize your reports, you should “memorize” them so Quickbooks saves your settings.

To memorize a report in Quickbooks, first locate the report you wish to memorize, change the content of the report by clicking the customize icon, and when you are finished click the “Save Customizations” button. Quickbooks will now prompt you to enter a name for the newly customized report. It’s recommended that you choose something unique and memorable since this is a unique report and not the default report. After choosing a name, click “OK.” to save the changed.

It’s important to note that adding reports to an entire group allows users to set a common email schedule for the report. Furthermore, this report will appear under the group name on the memorized reports list. But if you add a report that’s attached to an email schedule to a group that already has an email schedule, the new report will use the group’s existing email schedule. So, consider whether or not the group already has an email schedule before proceeding. Because of it does, the newly memorized report will use this same format.

Now that you’ve memorized a report, you might be wondering how exactly to run it. Well, this is actually easier than you may think. Simply locate memorized report from your “My Custom Reports” list. This is done by logging into your account and choosing Reports > My Custom Reports > at which point you’ll see a list of all memorized reports. You can also run, export, edit or even delete a report by clicking the report and choosing one of the following options: Run Report, PDF, Edit, Group, Excel or Delete.

Did this tutorial work for you? Let us know in the comments section below!

Are You Creating Backups of Your Financial Documents?

computer-1294045_960_720If not, you should be. There’s an old saying that goes, “if something can go wrong, it will probably will.” Following this mantra with your financial documents and accounting records is usually a good idea. You should hope for the best but prepare for the worst. If your financial records were ever stolen or destroyed, would your business stay afloat?

Unfortunately, many businesses have been forced to close their doors due to poor financial records. In some cases, the records are lost. In other cases, they are stolen or destroyed. Regardless, you should take the necessary steps to protect your financial records, and business, from disaster by creating regular backups. Having backups of your records will give you peace of mind knowing that your business will continue to operate in the event of a disaster.

So, how do you create backups of your financial documents? For paper receipts, it’s best to create digital copies by scanning them and saving them to an external device or the cloud. For digital documents, you can simply create digital copies, also saving them to an external device or the cloud.

The key thing to remember is that you want to save your backups to a location other than the primary source of your financial documents. If your financial documents are currently stored on your computer hard drive, for instance, you shouldn’t create and store a backup copy on your hard drive. In the event that your hard drive is damaged, lost, stolen, etc., it could result in complete data loss of both your main documents and the backup copy. This is why it’s a good idea to store backup copies on an external device or the the cloud. USB flash drives may suffice, assuming you store them in a safe, secure location that’s away from your main computer.

But there’s actually an even easier way to create backup copies of your financial documents: use Quickbooks. Developed by Intuit, Quickbooks supports automatic backups, meaning you can schedule the software to create backups of your financial documents at specific dates and times. This takes the burden of having to manually create backups off your shoulders, freeing up valuable time that can be used for other aspects of growing your business.

Intuit and Revel Partner To Support iPad Integration

ipad-0123Intuit and Revel recently partnered to launch a new iPad point-of-sale solution (PoS) that integrates directly with the current Quickbooks ecosystem.

According to a press release by the two companies, this new solution will leverage Intuit’s cloud-computing capabilities to automatically sync data without the need for additional steps on the user’s behalf. This includes the automatic synchronization of sales receipts, payments, inventory management, customer relations management (CRM), and payroll, all of which will be synched between the user’s iPad and his or her Quickbooks account.

Imagine being able to accept payments from customers using your iPad and then having this information automatically synched to your Quickbooks account. This isn’t the first system which allows business owners to accept payments using iPads or other mobile devices, but what makes Intuit’s point of sale system different is that it automatically syncs the user’s data with his or her Quickbooks. Rather than processing customer payments via the iPad and then manually updating your Quickbooks account to reflect this sale, the new PoS solution will combine these processes into one.

Eric Dunn, senior vice president for payments and commerce solutions, said this new feature is designed to give retailers a greater level of flexibility when accepting payments and managing their customer relationships. Dunn goes on to add that point of sale is powered by Revel Systems and Intuit — two of the industry’s leading cloud solutions.

This is all about giving retailers maximum flexibility to accept payments and manage customer relationships anytime, anywhere, while staying grounded and confident because they can always access an up-to-date and accurate picture of their books,” said Eric Dunn, Intuit’s senior vice president for payments and commerce solutions. “QuickBooks Point of Sale powered by Revel Systems brings together the benefits of two leading cloud solutions to deliver an even more powerful result for food and retail businesses.

We are thrilled to partner with Intuit and together both companies are creating a product, QuickBooks Point of Sale Powered by Revel Systems, that solves a huge need and a pain point for retailers today,” says Lisa Falzone, cofounder and CEO of Revel Systems.

Do you think Intuit’s new point of sale system will prove beneficial for business owners? Let us know in the comments section below!

Intuit To Host Annual Investors Day

Photoxpress_1926270Intuit, creator of the world’s leading small business account software Quickbooks, recently announced plans to host Annual Investors Day on September 30 (tomorrow). The event will feature web-based presentations from chief executive officer Brad Smith, chief financial officer Neil Williams, and several other leading financial experts as they discuss the future of Intuit.

Annual Investors Day will take place on September 30 from 8:30 a.m. to 1:00 p.m. Pacific time. Intuit’s experts will broadcast the segment live from the company’s headquarters in Mountain View, California, offering invaluable advice regarding investing, as well as insight into the future of Intuit and its products.

In addition to webinars and presentations from various keynote speakers, Investors Day will also showcase several new Intuit products and market experiments. We still don’t know what types of products Intuit plans to unveil tomorrow, but it’s certainly something that business owners should check out.

If you happen to miss the live airing of Investors Day, you can listen to a replay of the event on the website. According to Intuit, it will publish a recording of all the webinars and segments related to Investors Day on its website 2 hours after the event ends.

The company announced the event on its website, providing few details other than the day, time, and a few keynote speakers. With Intuit at the helm of the event, however, I think it’s safe to assume Investors Day will offer some important information and advice for business owners.

“Intuit will host its annual Investor Day on Sept. 30 at its Mountain View, Calif., headquarters. The half-day event will include business segment updates and presentations from Brad Smith, chief executive officer, Neil Williams, chief financial officer and other business segment leaders.

Please join the live webcast for Inside Intuit 2014 at 11:30 a.m. EDT, on Tuesday, September 30, 2014.

We hope you can join us!”

Originally founded in 1983 by Scott Cook and Tom Proulx, Intuit is a leading software company that focuses on accounting and tax preparation software. Its signature accounting software, Quickbooks, is the most popular and widely used accounting software by businesses in the U.S. But Intuit isn’t stopping there, as it continues to push the boundaries by developing and releasing a range of helpful new tools for business owners and accountants.

Visit to learn more about Investors Day.

Are you planning to participate in Intuit’s Investors Day? Let us know in the comments section below!



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