When (and How) to Void Checks in Quickbooks Online

There are times when you’ll need to void a check that has already been written. Maybe you paid the vendor already, or perhaps it’s a payment for a different vendor. Regardless, you’ll want to ensure the check is “voided” in your accounting software. Assuming you use the cloud-based Quickbooks Online software, you can follow the steps listed below to record voiced checks.

First, you’ll need to enter the voided check in Quickbooks Online. This is done by logging in to your account and clicking the Plus Sign (+) > Checks, after which you’ll need to enter the information associated with the check, including bank account, check number, date on which the check was issued, dollar amount, etc. When you are finished, click the “More” option at the bottom and choose “Void.” Quickbooks Online will prompt you to confirm, at which point you should click “Yes” to proceed. After following these steps, Quickbooks Online will void the respective check as of the current date.

The steps listed above, however, should only be used to record a voided check in Quickbooks Online. If you want to void a check that has already been recorded, you’ll need to take a different approach. This involves logging in to your account and choosing Accounting > Chart of Accounts > View Register (for the bank account associated with the voided check) > highlight the check > Edit > More > Void. Quickbooks will also ask you to confirm your choice, at which point you should click “Yes.” Once complete, the voided check will post on the bank account selected as the default account for your Quickbooks Online.

Additionally, you can create a report of all voided check in your Quickbooks Online account. This report is accessed by clicking Reports > Accountant Reports > Transaction List by Date > Customize. Here, you can enter the date range for the report. Simply choose the “From” and “To” date ranges, which Quickbooks will use as the basis when running the report. Alternatively, you can select a specific date by selecting the “Transaction Date” drop-down menu. After selecting the date or date range for the report, click Filter > Memo > Void > Run Report. Quickbooks will then return a report of all voided checks associated with your account. Whenever you void a check, it’s a good idea to run a report to ensure Quickbooks has accounted for it properly.

Did this tutorial work for you? Let us know in the comments section below!

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