When reviewing your Chart of Accounts in Quickbooks, you may discover that it doesn’t show the account numbers. In fact, Quickbooks Online doesn’t even use account numbers because it uses its own system of identification. Assuming you use Quickbooks Desktop, however, you can modify the settings so that your account numbers are displayed in your Chart of Accounts. For a step-by-step walk through on how to enable account numbers in Quickbooks, keep reading.
To get started, log in to your Quickbooks account and click the gear icon at the top of the page, followed by Account and Settings > Advanced. From here, choose the pencil icon in the “Chart of Accounts” field. This will bring up an edit section in which you should click the boxes labeled “Enable account numbers” and “Show account numbers.” When finished, click “Save,” followed by “Done.”
Now that you know how to enable account numbers in Quickbooks, you might be wondering how to assign them. To assign account numbers, click the gear icon at the top of the main Quickbooks page and choose “Chart of Accounts.” From here, click the pencil icon to bring up the edit menu. You can then enter the account numbers in the box. Keep in mind Quickbooks only supports up to seven digits for account numbers. Therefore, your account numbers can be no longer than seven digits. Of course, many business owners and professionals prefer shorter account numbers simply because they are easier to manage. Regardless, though, you are not allowed to create account numbers longer than seven digits in Quickbooks.
You can also create account general ledger account numbers. Assuming you’ve enabled account numbers to show in Quickbooks (see above), simply right-click on an account number from your Chart of Accounts to edit and add a general ledger number.
Quickbooks has become the world’s most popular business accounting software, partly because of its simplicity and ease of use. As revealed here, the software makes it easy to change and modify your account. Whether you want to enable account numbers, customize invoice templates, etc., you can easily do so using Quickbooks.
So, how do you disable account numbers from showing in your Chart of Accounts? The process is pretty much the same. Go back into your Account and Settings > Advanced. Next, click the pencil icon and uncheck the box for “Show account numbers.” Finally, click “Save,” followed by “Done” to compete the process.
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