How to Save Journal Entries in Quickbooks

Quickbooks allows users to set up “journal entries” for various processes, such as entering transactions using debits and credits, or transfer balances from one income or expense to the other.

Basically, think of a journal entry as a transaction that is posted directly to the general ledger. If you have a $200 bill for utilities but accidentally placed it under “insurance,” you can post an adjusting entry to minimize the amount of the insurance bill by $200 and increase the utility expense by $200; thus, fixing this mistake. This shouldn’t have a negative impact on your account, but instead it ensures your account is in order with the correct expenses.

Assuming you’ve already created a journal entry in Quickbooks, though, you might be wondering how to save it. Conventional wisdom should tell you that failure to save your journal entry will result in it being gone the next time you log in and access your account. So, how exactly do you save a journal entry in Quickbooks?

To save a journal entry, log into your Quickbooks account, access the journal entry, and click the “Save” button at the lower right-hand corner of the menu. Upon clicking “Save,” Quickbooks will save your journal entry, at which point it will remember the entry the next time you log in to access your account.

Assuming you are using Quickbooks Online — the cloud version of Intuit’s popular accounting software — you may need to adjust the zoom settings of your web browser. If your browser is zoomed in too much, these and other settings may be hidden. For the most popular and widely used web browsers, such as Internet Explorer, Mozilla Firefox, and Google Chrome, you can zoom out by holding down the Ctrl key and clicking the minus (-) button. Each time you click it, the page should zoom out, allowing you to see more of the content. If you zoom out far enough, you should see the “Save” button at the lower right-hand corner, which you can click to save the journal entry. Alternatively, you can spin the wheel on your mouse down while also holding the Ctrl button to zoom out. To make the page bigger, repeat these steps but clicking the plus (+) button instead of the minus (-) button.

According to Intuit, however, this may not solve all issues associated with the “Save” button not appearing. If the computer on which you are running Quickbooks Online uses Windows 7, try right-clicking on a blank area on the desktop and selecting “Screen Resolution.” From here, check to make sure the resolution is set to a minimum of 1024×768, and make sure the text and other items are smaller, with a DPI set to “Smaller – 100%.”

Did this tutorial work for you? Let us know in the comments section below!

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