How to Reduce the Size of Your Quickbooks Company File

folder-303891_960_720Looking to reduce the size of your Quickbooks company file? Like any other file on your computer, a large size will take up excessive storage space — storage space that could be used for other purposes. But as your business’s accounting needs grow, so will your company file. Thankfully, there’s a simple and effective way to reduce the size of Quickbooks company files. It involves moving the closed transactions into a general ledger; thus, you won’t lose any data but rather it organized your data into the general ledger.

To perform this operation, log into your Quickbooks account and choose File > Utilities > Condense Data > All Transactions > Next > Yes > Condense Data, at which point Quickbooks will begin to condense your data and subsequently reduce the size of your company file.

The process should only take a few minutes, although some larger files may take extra time to complete. In fact, some sources say the Condense Data utility tool could take several hours for large databases, so consider running the process towards the end of your workday. If you expect the process to take a while, simply let it run while you are away. There’s no other action required on your behalf once the Condense Data utility begins.

Keep in mind that you can’t undo the condense data process once it begins. Therefore, it’s a good idea to create a backup of your old company file just in case you wish to revert. Creating backups is a quick and easy process that can save you from heartache, so go ahead and create one before proceeding with the condense data process.

Another option is to simply remove all temporary data from your company file. If you don’t want to use the condense data utility, this is another viable option to consider. Basically, it involves removing all temporary data from your company file. Quickbooks automatically stores a variety of temporary data to the user’s company file. This data isn’t critical, but rather it takes up valuable space while increasing the total size of the user’s company file.

Hopefully, this gives you a better understanding on how to lower the size of your Quickbooks company file.

Did this tutorial work for you? Let us know in the comments section below!

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