Quickbooks allows hosting in both single-user and mobile-user mode. When starting or stopping multi-user access, however, you must follow some specific steps. First and foremost, you should check to see if your current computer is already in multi-user access mode by visiting File > Utilities, at which point you’ll see the option “Stop hosting multi-user access” if your computer is currently set up for multi-user access.
So, to start multi-user hosting in Quickbooks, simply click the File drop-down menu, followed by Utilities, then Host multi-user access. It’s a quick and easy process that should only take a few minutes to complete.
To stop multi-user hosting in Quickbooks, click the File drop-down menu, followed by Utilities, then Stop hosting multi-user access.
As the name suggests, multi-user access mode allows Quickbooks to be accessed my multiple users. It’s not uncommon for business owners to allow multiple individuals access to their accounting. If you’re a business owner, for instance, you may want to provide your accountant with access to your Quickbooks, in which case you should set up Quickbooks with multi-user access mode.
Some users have reported an error message when the service user (QBDataServiceUser) fails to create with the correct system rights, however. This error message says “To start or stop hosting multi-user access to company files, you must be logged into Windows as a user who has Administrative privileges. Please log in using an Administrator account and try again.”
This is just one error message associated with Quickbooks multi-user mode. Other error messages may also appear. The good news is that most of these errors are easily fixed using the Quickbooks File Doctor Repair Tool. This tool automatically scans your Quickbooks installation, offering advice on how to fix them. Depending on the specific error, the File Doctor Repair Tool may even fix the error without any extra steps taken on your part.
To fix this error message, you should access Start > Settings > Control Panel > User Accounts > QBDataServiceUser > Properties > Group Membership, at which point you can change the access rights to Power User or Administrator. Click Apply, followed by OK, and restart your Quickbooks program to complete the changes. This should resolve the aforementioned error message.
Hopefully, this gives you a better understanding on how to start, stop and fix problems with multi-user access in Quickbooks.
Did this tutorial work for you? Let us know in the comments section below!