How to Set Up Manual Payroll in Quickbooks?

apple-589641_960_7202Quickbooks has a convenient payroll service that allows business owners to set up and automate their employees’ payroll. So instead of manually writing a check at the end of each pay period, you can automate this task while focusing your time and attention elsewhere. However, not every business owner wants to automate his or her payroll. Some may wish to perform this task manually. The good news is that Intuit’s long-running Quickbooks software also has a feature for manual payroll, which we’re going to discuss in today’s blog post.

There are several advantages to using manual payroll, one of which is the ability to define specify payment amounts for your employees and/or independent contractors. Granted, you can do this with standard, automatic payrolls, but some small business owners find it easier to use manual payroll for this purpose.

When you’re ready to set up manual payroll, go ahead and fire up your Quickbooks software. Next, access Help > Quickbooks Help (F1 shortcut command). From here, choose Search > enter “manual payroll” > Enter. This should bring up a new page featuring manual payroll and various topics. Choose the topic titled “Calculate payroll taxes manually (without a subscription to Quickbooks Payroll)”.

After accessing “Calculate payroll taxes manually (without a subscription to Quickbooks Payroll),” choose “Set your company file to use the manual payroll calculations setting,” followed by “manual payroll calculations.” Next, click the “Set my company file to manual calculations” link, at which point you can close the Quickbooks software. Once Quickbooks has closed, go back and reopen it. You should now see the payroll features under the Employee menu. If you don’t see the payroll features, check to make sure your preferences are set for payroll. This is done by accessing Edit > Preferences > Payroll & Employees > Company Preferences > Full Payroll > OK.

Congratulations, you’ve just set up manual payroll in Quickbooks! Keep in mind, however, that manual calculations are applied immediately, and you may not receive a message telling you the change in your company file. Also, when you click the “Set my company file to use manual calculations,” it may prompt you sign up for Payroll. If you already have a Payroll subscription, you can still use manual payroll. by following these steps.

 Hopefully, this will give a you a better idea of how to set up manual payroll in Quickbooks.

Did this Quickbooks tutorial work for you?

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