If you’re a company executive, you may feel hesitant to hand off your complete Quickbooks company file to an accountant. After all, the company file contains every little detail associated with your business, and placing it in the hands of an accountant could spell disaster.
Thankfully, Quickbooks supports the use of an “accountant’s copy,” which is exactly that: a slimmed-down version of the company file that’s designed specifically for accountants. It allows accountants to make changes before the dividing date. Any changes attempted after the diving date will be blocked, ensuring your company file remains intact. But what if you want to remove the restrictions on your accountant’s copy?
It’s important to note that the steps for removing the restrictions from an accountant’s copy will vary depending on which version of Quickbooks you are using. For Quickbooks 2013 through 2014, you’ll need to perform the following: log into your Quickbooks account > access the File menu > Accountant’s Copy > Client Activities (found in the Accountant Edition) > choose “Yes, I want to remove the Accountant’s Copy restrictions” > OK.
This essentially cancels the accountant’s copy altogether. As explained by Intuit, you will not be able to import your accountant’s changes after performing this operation. If you need to make any changes, you’ll have to either refer to a printed copy or redo the process.
To remove restrictions on an accountant’s copy in Quickbooks 2015 and newer, log into your Quickbooks account and choose File > Send Company File > Accountant’s Copy > Client Activities (available in Accountants Edition) > Remove Restrictions > click the option “Yes, I want to remove the Accountant’s Copy restrictions” > OK.
Sorry if you were expecting more, but that’s all it takes to remove restrictions on an accountant’s copy!
If you are wondering how to create an accountant’s copy in the first place, however, it’s actually a quick and easy process. To create an accountant’s copy in Quickbooks, access File > Accountant’s Copy > Save File > Accountant’s Copy > Next. From here, you’ll need to set your diving date. This is essentially the cutoff date that prevents your accountant from making changes. When you are finished, click Next > choose a save location on your computer or the cloud > Save. You will now have an accountant’s copy with the file extension .qbx, which can be emailed or otherwise sent to your accountant.
Did this tutorial work for you? Let us know in the comments section below!