Quickbooks Tutorial: How to Merge Multiple Accounts

target-02Looking to merge multiple Quickbooks accounts into a single account? If you are reading this, I’m assuming the answer is yes. It’s not uncommon for accountants to set up several Quickbooks accounts, using one for each business for whom they provide services. While this may seem like the best solution, there’s really no need to use multiple accounts, as it only created greater confusion. Thankfully, you can merge multiple accounts together in just a few easy steps.


Keep in mind that you cannot “undo” the changes after merging two accounts together. It’s a permanent process, so make sure you are comfortable with the process before proceeding. All transactions from BOTH accounts will be merged together, which may affect closed transactions as well as financial reports.

Furthermore, there are certain occasions in which you cannot merge two accounts together. This includes the merging of three or more accounts (you can only merge two). And you only merge accounts of the same type. If the accounts are of different types, you will not be able to merge them together.

Merging Your Accounts

When you are ready to begin, log into your Quickbooks account and select the Lists menu > Chart of Accounts. Verify that the accounts you wish to merge are located on the same level on the list. If they are on different levels, you must move them to the same. Next, click the account that you wish to eliminate (don’t worry, it will be merged). Now click the “Account” link at the bottom followed by “Edit Account.” From here you can rename the account to match the account that you are merging. When you are finished, click Save & Close to complete the process. Sorry if you were expecting more, but that’s all it takes to merge two Quickbooks accounts together!

Hopefully, this will give you a better idea of how to merge two Quickbooks accounts together. It’s a relatively quick and easy process that most people can do themselves, without the need for technical assistance. Assuming you have a Hosted Quickbooks plan, though, you can always seek help if needed.

Did this tutorial work for you? Let us know in the comments section below!

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