How To Create a Budget In Quickbooks

Photoxpress_5987278Quickbooks makes budgeting your business a fast and painless process. Whether you run a one-man operation, or if there are 100+ employees, budgeting a business has never been easier thanks to the user-friendly interface of Qucikbooks. Before you start punching numbers into your Quickbooks account, however, there are a few things you should know about starting a budget.

Budgeting in Quickbooks is done on a yearly basis. One you’ve set up a budget for your company or business, it will run until the end of the year, at which point a new budget will take over. This is done to make tax accounting easier for business owners.

Setting Up a Budget

When you are ready to begin, log in to your Quickbooks account and open up the company menu. From here, select “Planning and Budgeting” followed by “Set Up Budgets.” If you are modifying an existing budget, click on the appropriate account here. This screen will reveal all of your company’s current budgets, but it will also give you the option of creating new ones. Assuming this is your first budget, click on “Create New Budget.”

After selecting “Create New Budget,” you will then be asked to enter information regarding your new budget. Quickbooks requires you to enter the fiscal year for the new budget along with the type of budget you with to create. Unless you are creating a deleted or lost budget from a previous year, you should enter the current year during this step. Quickbooks also gives you the option of creating a “Profit and Loss” or “Balance Sheet” budget. As the name suggests, “Profit and Loss” refers to basic expense and revenue accounting where you enter in money gained and money spent for your business. For most common types of business budgeting, “Profit and Loss” will be used.

Profit and Loss

If you intend on setting up a “Profit and Loss” budget, select the appropriate option and click “Next.” A new window will then appear asking you to choose “Customer Job,” “Class” or “No Additional Criteria.” Click on the appropriate button to continue setting up your budget. “Customer Job” is used to enter new payments from clients and customers, while “Class” is used to adjust the setting within the budget.

Once you’ve selected one of the three options previously mentioned, you will then be asked whether you wish to create a budget from scratch or use previous data from a backup file. Accountants oftentimes create budgets from previous years around tax time, which is why Quickbooks has this feature built in. Unless you need a previous year’s budget, however, you should select the option to create a new one.

Lastly, click the “Finish” button after entering all of the respective information into your Quickbooks account. As long as you followed the process mentioned here, Quickbooks should reveal a new budget window, allowing you to add and subtract expenses as you see fit. Take a few minutes to familiarize yourself with this new window.

Quickbooks Bill Pay 101

file0001680678086Quickbooks is loaded with helpful features that makes business accounting a breeze. One of these features that really makes Quickbooks stand out from other types of accounting software is Bill Pay. As the name suggests, it’s used specifically for paying personal and/or business-related bills. To learn more about this incredibly helpful and convenient feature, keep reading.

Quickbooks Bill Pay gives you the ability to schedule all of your bills to be paid on a certain date and time. Instead of trying to remember when each and every bill is due, you can use this feature to pay them on time. Let’s face it, I think we’ve all been guilty of forgetting to pay a bill at one time or another. When you are busy managing a company, it’s easy to overlook small details as bill due dates. Quickbooks Bill Pay is designed to make your life easier with its auto bill-paying system. You simply enter in the financial details and it will do the rest.

It’s important to note that Quickbooks Bill Pay is currently only capable of sending payments to businesses and individuals in the U.S. If your business performs financial transactions outside of the U.S., you will need to look elsewhere for auto bill-paying solutions. This shouldn’t be a problem for most people, but it’s still something you need to be aware of before going forward with Quickbooks Bill Pay.

Setting Up Bill Pay

When you are ready to set up Quickbooks Bill Pay, open up your account and write a check to the appropriate vendor or client as you normally would. Instead of clicking “To Be Printed,” though, you will need to click on “Online Bank Payment.” From here, you will then need to enter the date which you want the payment to go through. Double-check the date before sending it through, as you obviously don’t want to get this field wrong.

Sorry if you were expecting more, but that’s all it takes to use Quickbooks Bill Pay solution! It’s a simple yet highly convenient feature that takes the burden of remembering to pay your bills off your shoulder. Quickbooks Bill Pay is helpful for business of all sizes. Whether you operate a small, medium or large-sized business, chances are you can benefit from this convenient feature.

How Much Does It Cost?

Quickbooks Bill Pay is considered an add-on that users must pay extra for. The good news is that it’s fairly inexpensive so it isn’t going to break your bank account. Currently, Quickbooks is offering a free one-month trial so users can test out Bill Pay. If you find out that it’s something you enjoy using, you can keep it for $15.95/month for up to 20 months. After the 20-month period is up, the price drops down to just $6.95/month for each additional set of 10 payments.

Hopefully, this will help you better understand Quickbooks Bill Pay and how to use it. This is a highly convenient feature that’s perfect for auto-paying both personal and business bills. With the company offering a free one-month trial, what do you have to lose?

Why Did Quickbooks Fail To Restore a Backup?

encryption-02Quickbooks offers fast and simple backups to ensure the protection of your data in the event of a hard drive crash, system failure, theft or computer damage. After performing a backup, all of your specified data will be consolidated into a convenient “QBB” format for later use. You can then store this QBB backup file remotely on a cloud, USB flash drive, CD, DVD or anywhere else you choose. However, some users may run into an error when attempting to restore their backups. Although it’s somewhat uncommon, users may experience a “failed to restore backup” message, indicating that something is wrong.

Compatibility Issues

First and foremost, it’s important to note that restores may fail if you are attempting to restore a backup file from a previous version of Quickbooks. If one version of Quickbooks is installed on your computer, but the backup file was created using a different version, the two may experience compatibility issues which cause the failure. Check to see what version of Quickbooks was used to create the backup fail and compare it to your current version.

Restoring Backups With Compatibility Issues

The good news is that you can still restore backup files creates from a different version of Quickbooks. It’s a little more time consuming, but it’s certainly better than losing all of your data. From the Quickbooks start screen, choose “File,” “Maintenance,” and “Restore Backup For Earlier Version of Quickbooks.” Next, click the “Browse” button to find the necessary Quickbooks backup file on your computer or disc drive. If you are unable to find it, press F3 on your desktop to search for the file. You must know the location of your backup file if you intend on performing a restore.

Before you attempt to open your Quickbooks backup file, you should first give it a new file name with a “.qbw” extension. This will essentially modify the file so it’s compatible with your version of Quickbooks. When you are finished, click “Save,” followed by “Ok.” Your new backup file should be ready for restoring, and now that it has a “.qbw” extension, it should restore without any errors or problems.

If the steps listed above did not solve your restore error, you may need to take a different approach towards fixing the problem. Quickbooks offers a free-to-download conversion tool available on their website that’s intended to fix errors such as this. Visit their website and download the tool by clicking on this link. Once the tool is downloaded, run the .exe file to install it on your hard drive. This tool will automatically convert older backup files into newer ones, allowing you to perform a successful restore. It’s important to note, however, that the Quickbooks conversion tool is only compatible with backups created from Quickbooks 2007, 2008 and 2009. If the backup was created from a newer version, you’ll have to use the conversion tool found in Quickbooks 2010.

Don’t Overlook These Business Write-Offs!

Photoxpress_3076282Running and operating your own business can be downright expensive. Whether your work involves retail trade, business-to-business services, marketing, or the food industry, you will need to spend money in order to make it. The good news is that most of the money you spend on your business can be written off as a tax deduction; therefore, you don’t have to pay taxes on it. The bad news, however, is that a number of these expenses are overlooked by business owners. To ensure you business is profitable, you should familiarize yourself with some of these commonly overlooked write-offs.

Before we start, it’s important to note that you should only write off business-related expenses. Once you start trying to sneak by frivolous write offs, the IRS will likely audit you. To make matters worse, they may force you to pay for some of your past write-offs. The bottom line is that you should try to fly under the radar to avoid audits. Even if all of your ducks are in order, audits can eat through a large portion of your free time.


While you can’t write off family vacations and other forms of personal travels, you can write off business-related travel expenses. For instance, if you recently took a cross-country trip to a convention or show related to your work, you can write off your plane ticket, gas, hotel, etc. When writing off travel expenses, try to keep things strictly related to the business aspect of the trip. You obviously wouldn’t want to try and write off expensive restaurant meals, movies or concert tickets.

Legal Counsel

Have you recently sought legal counsel to protect your business against lawsuits? If so, you can write off your lawyer expenses when you file your taxes. A lot of business owners seem to forget that lawyers can be written off as an expense. And with the average cost of a professional lawyer charging upwards of $200-$300/hour, this is an expense that needs to be written off to ensure you aren’t stuck with a higher tax bill. If you don’t recall exactly how much money you’ve spent in lawyers and legal fees, give them a call and request a receipt. The couple minutes it takes to pick up the phone and call your lawyer is usually enough to have a receipt emailed directly to you.

Non-Paying Customers

It’s all too common for customers and clients to not pay their bill. If a past customer has stiffed you by not paying after you’ve delivered a product or service to them, you write this debt off on your taxes. It’s not something business owners like to think about, but non-paying customers does occur. Thankfully, however, you can write this off as an expense and move on to more important things regarding your business.

The truth is that these are just a few of the many write-offs you should look into. Take the time to talk with a professional accountant or CPA for more information about what you can and can’t write off when it comes time to file your taxes.

3 Reasons Why Your Business Should Use Quickbooks

Quickbooks-LogoEver feel like keeping track of your expenses and revenue is holding you back from running your business? Accounting for even small-sized businesses can be a real nightmare if you don’t take the right approach. Far too many people attempt to handle all of their accounting needs the old fashion way using basic receipts and paper, resulting in a disastrous situation once tax season rolls around. An easier and far more effective approach is to use Quickbooks for your business; here’s why:

#1 – Cloud Technology

Quickbooks uses cloud technology to give their accounting software a boost in a number of different areas. By having your account files backup up on the cloud, you’ll always have access to your Quickbooks account. Even if your local hard drive crashes, malfunctions or is stolen, you can rest assured knowing that your Quickbooks account is backed up on the cloud. As the old saying goes – never place all of your eggs in one basket – holds true in accounting. You should always have a backup of your accounting files somewhere else, and Quickbooks’ cloud software is the perfect solution.

Another benefit of cloud technology is the enhances computing power it offers. Some of the technical computer processing done by Quickbooks uses remote servers and computers located on the cloud; therefore, it takes some of the workload off your personal PC. Ultimately, this results in faster load and computing times while using Quickbooks.

#2 – Easy To Use

You might be surprised to learn just how easy and user-friendly Quickbooks actually is. While other types of accounting software require special training to operate, Quickbooks is designed with the user in mind. Even without any previous accounting experience or training, most people can hop on Quickbooks to perform their business’s accounting. It features a clean interface with drop-down boxes to allow for easier navigation. This alone should be reason enough to make the switch to Quickbooks for your business’s accounting software.

#3 – Customer Invoices

Did you know that Quickbooks can create and send out customer invoices automatically? Once your account is set up, you can start adding customers and scheduling invoice dates. Let’s face it, I think we’ve all been guilty of forgetting or “overlooking” to send a customer invoice out on time. By using Quickbooks, you’ll never have this problem simply because it handles invoices for you. This is just one of the many reasons why Quickbooks is the go-to choice for business accounting.

Of course, there are dozens of other benefits of using Quickbooks for business accounting that aren’t mentioned here. Quickbooks has quickly grown into the world’s most popular accounting software; it’s easy to use, featured advanced cloud technology, sends out customer invoices automatically, and there are several different versions of the software available to fit businesses of any size. Whether your business is small, large or anywhere in between, there’s a version of Quickbooks out there to suit your needs.



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