When sending invoices to your business’s customers, it’s recommended that you use a custom template. While generic templates may still contain all the necessary information — product name, purchase price, tax, etc. — you’ll experience better results when using a customized email template. Assuming you use Quickbooks Desktop, follow these five tips to customize your business’s email template.
#1) Use Single-User Mode
If you are currently logged in to Quickbooks under multi-user mode, you’ll need to sign out and sign back in under single-user mode. In Quickbooks Desktop, you can only customize templates, including email templates, in single-user mode. This is designed to prevent other individuals from creating conflicting changes to the same template. Therefore, you should use single-user mode if you’re planning to customize your email template.
#2) Add Your Logo
It’s recommended that you customize your email template to include your business’s logo. When you pull up the customization menu for your desired template, you should see an option labeled “Use logo.” First, however, you’ll need to click the “Select Logo” button to upload your logo. Once the logo has uploaded to Quickbooks, you can click the “Use logo” button.
#3) Use Contrasting Colors
Another tip to improve the performance of your email template is to use contrasting colors. In other words, the color of the text should contrast with the color of the template’s background. You can always use black text against a white background, but this is just one of many color combinations from which to choose.
#4) Display the Right Business Information
Of course, you should also display the right business information in your email template. If you only include your business’s name, customers may not recognize your business as being the sender of the email. Under the “Company & Transaction Information” section, you can specify the type of business information that you want to appear in your email invoice. Some of the options include your business’s name, business’s address, fax number, phone number, email address and website address. Generally speaking, the more information you display in your email template, the better.
#5) Preview Before Saving
After making the desired changes to your email template, use the print preview function to see exactly what it looks like. At the bottom-right corner of the customization window, you should see a “Print Preview” button. Clicking this button will show you how the email looks when printed.
Have any other tips that you’d like to share? Let us know in the comments section below!