How much time you spend in a typical day using Quickbooks? There’s no denying the fact that Quickbooks is a highly useful accounting tool. After all, it’s the single most popular accounting solution for small- and medium-sized businesses. Failure to take certain precautions when using Quickbooks, however, may result in an inefficient accounting strategy. You can speed up Quickbooks accounting, however, by following these tips.
Disable Automatic Updates
By default, Quickbooks will automatically download and install new updates when they are available. If a new version is released, for example, the software will connect to Intuit’s server and download it to your computer. Unfortunately, these automatic updates can cause performance issues, specifically slow speeds when the update is being downloaded. The good news is that you can disable automatic updates by accessing Update Quickbooks > Options. In this menu, you should see an option to toggle on and off automatic updates.
Check For Errors
You should also scan your Quickbooks installation for errors on a regular basis. Even if you’re able to use Quickbooks without any visible technical problems, there could be one or more errors within the software itself — and these errors may cause slower speeds or other minor performance issues.
So, how do you scan your Quickbooks installation for errors exactly? Start by downloading Intuit’s File Doctor tool. Once downloaded, run the program from your computer and follow the given instructions. The File Doctor tool will then scan your Quickbooks installation, specifically your company file, for errors. If it detects any errors, it will try to fix them.
Stay Signed In
Another way to speed up Quickbooks accounting is to stay signed in. The Quickbooks Online Desktop App, for example, doesn’t require you to log in each time you want to access your Quickbooks account. You’ll stay logged in at all times — and you can even launch Quickbooks with just a single click.
Use Keyboard Shortcuts
If you aren’t using keyboard shortcuts, you’re missing out on one of the easiest and most effective ways to speed up Quickbooks accounting. Unbeknownst to many business owners and accountants who use it, Quickbooks supports commands by pressing just a few keys simultaneously. For example, pressing Ctrl+Alt+V automatically opens the vendors page, whereas pressing Ctrl+Alt+F automatically opens the search transactions page.
There are literally dozens of keyboard shortcuts, all of which can speed up Quickbooks accounting. For a list of all available keyboard shortcuts, press Ctrl+Alt+A/.
Have anything else that you’d like to add? Let us know in the comments section below!