Have a company file that you want to automatically open in multi-user mode each time you fire up Quickbooks? While you can always open files manually in multi-user mode, Quickbooks comes with the option to set choose multi-user mode as default. Toggling on this option will automatically open the respective company file in multi-user mode; thus, saving you time and energy. If this is something you are interested in doing, keep reading to learn more about setting a company file to open in multi-user model.
Note: by default, Quickbooks opens company files in single-user model. This is done to ensure the security of sensitive data. Of course, there are a number of instances where multi-user mode is preferred. In just a few minutes, you can modify the default settings of your Quickbooks account to automatically open company files in multi-user mode.
After logging into your Quickbooks account, select the ‘File’ option from the main menu, followed by ‘Open or Restore a Company File.’ Choose ‘Open a Company File’ from the available options and click ‘Next.’ You will now see a list of all your company files. Scroll through the available options until you find the one that you want Quickbooks to automatically open in multi-user mode. Highlight the respective company file, and at the bottom of the screen you’ll see a box labeled ‘Open in Multi User Mode.’ Click this box followed by the ‘Open’ option. Congratulations, you’ve just set your company file to automatically open in multi-user mode each time you launch Quickbooks! You’re no longer forced to go through the task of manually opening your company file in multi-user mode each time there are multiple people working on it.
Opening a Company File Manually In Multi-User Mode
Since we’re on the subject, let’s go over the steps of opening a company file manually in multi-user mode. The process is pretty much the same as choosing Quickbooks to automatically open company files in multi-user mode; select the ‘File’ option from the main menu, followed by ‘Open or Restore a Company File.’ The difference, however, is that you’ll now want to choose the option to open a company .QBW. From here, you can select the appropriate file and whether to open it in single-user or multi-user mode.
Choosing to open company files in multi-user mode allows multiple people to work on the same file. Whether your business is small, medium or large, you may find yourself in need of this option. Thankfully, Quickbooks makes toggling between single and multi-user modes a breeze.