Before we start, it’s important to note that voiding and deleting are two different tasks. When you void a bill or payment in Quickbooks, it will remain in your account but with a $0 balance. When you delete a bill or payment in Quickbooks, it will complete remove it from your account. In addition, any bills payments will be returned with an unpaid status. Make sure you choose the option that’s best suited for your needs before proceeding.
Intuit recommends users back up their company file before attempting to either void or delete a bill. This is to done as a safeguard to prevent any accidental deletions of the wrong bills. If you happen to delete the wrong bill, it could throw off your entire account. Having a copy of the original company file on hand will allow you to revert your account back to its original state in the event of accidental deletions or other errors/mistakes.
When you are ready to void or delete a bill, access Chart of Accounts > Lists and double-click Accounts Payable to open a register. Some users may have multiple Accounts Payable, so you need to choose the one that’s connected with the bill you wish to void or delete. Scroll through the options under Lists to select the appropriate Accounts Payable.
With the register window open, navigate to the bill or bill payment you wish to void or delete. If you wish to perform a search for the bill, click on the Go to option at the top of the page. This will allow you to perform a search of all bills within the respective Accounts Payable.
Once you’ve located the bill, click the Edit menu >and choose Void bill or Void bill payment to void the bill and click Record to save the changes.
If you wish to delete the bill altogether, click the Edit menu > Delete or Delete bill payment to completely delete the bill and remove any and all records of being associated with your account. If you receive a prompt asking you to confirm the bill’s deletion, select Yes to continue and proceed with the deletion.
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